Services

PROPERTY MANAGEMENT SERVICES

Homeowners who hold properties as rental investments or rent them out because a sale isn’t financially viable at this time have concerns that can only be met by a property management firm that understands their needs and commits to a high level of performance in delivering some very detailed services.

• Local and Internet Marketing to optimize property visibility and exposure
• Tenant Procurement services
  • legal and comprehensive tenant application
  • tenant screening that complies with all state and federal laws
  • thorough background and credit checks, plus calling references
• Move-in/Move-out services
  • walk-through and tenant checklists of property condition
  • rehab of property between tenants
• Coordinate maintenance services
• Semi-annual property inspections
• Rental collection and disbursement
  • timely collection of rents
  • proper application of late rent procedures and penalties
  • prompt owner payment processing
  • eviction processing if necessary
• Financial Management and Reporting
  • maintain owner escrow funds
  • monthly owner statements
  • Income & expense reports
  • annual 1099
• State-of-the-art online management system
  • owner and tenant portal allows anytime access to rental portfolio
  • electronic online payments

OUR FEE

• Our monthly management fee is 8% of the monthly rent or a minimum $85.00
• Our tenant procurement fee is equal to one full month’s rent
• We offer a generous discount for managing multiple properties

COMMUNITY ASSOCIATION MANAGEMENT

 Management Service Details

The following is a list of only some of the services we provide to our clients on a daily basis:

Accounts Receivable and Collections

• Issue monthly assessment statements (payment coupons) to all owners, listing recent transactions and total outstanding balance. A return envelope is included for the owner’s convenience.
• Accept and process all payments from owners, either via check, money order or electronic debit (ACH). Revenue is deposited into Association’s operating account on a daily basis.
• Track revenue on a daily basis, follow-up on delinquent owners, assess late fees to delinquent owners.
• Advise Treasurer when it is appropriate to place a lien against delinquent owners, and upon Board approval, will process a lien in accordance with GA Civil Code.
• Advise Treasurer when it is appropriate to place a foreclosure against delinquent owners, and upon Board approval, will process a foreclosure in accordance with GA Civil Code.
• Answers all calls, letters and e-mails from owners in regards to their account. “Account History” printout available upon owner’s request.

Accounts Payable

• Accept, review and process all invoices.
• Setup and maintain electronic payments with utility companies.
• Checks are processed weekly, and sent to the Treasurer with a copy of each invoice and a check register which details all checks processed during the week. Pre-posted envelopes are included for mailing checks to vendors.
• Correspond with vendors regarding invoices.
• New vendors are checked for licensing and insurance requirements.
• Current vendors are periodically checked for licensing and insurance requirements.

Bank Accounts

• All accounts and funds are managed (operating, reserve, investment).
• Association’s accounts are reconciled on a monthly basis (or in accordance with receipt of bank statements).

Financial Reporting

• Provide monthly financial report to Treasurer and all Board members who request a copy. Report covers all accounts and includes Balance Sheet, Income Statement, Accounts Receivable Outstanding List and Check Register, as well as additional supplementary material.
• Provide monthly delinquency report to Treasurer and all Board members who request a copy.

Budget, Taxes, Reserve Study

• Manager prepares and submits to the Board a proposed annual budget, approximately 120 days before the fiscal year end.
• Upon approval of the Board, manager revises and mails the approved budget to all owners, with necessary disclosures and rules package as required by GA Civil Code.
• Coordinate annual tax preparation and financial review with the Association’s CPA.
• Process vendor 1099 forms and submit them to the IRS.
• Coordinate with reserve specialist, and assist with the annual reserve study.

Escrows and Refinances

• Upon request of an owner, escrows and refinances are processed from beginning to end.
• New owners are provided with a copy of the CC&R’s By-Laws and Rules, as well as a welcome letter.

Administrative

• All incoming and outgoing correspondence from owners and service providers is managed.
• At the request of the Board, notices and special mailings will be prepared and mailed to owners.
• Hard copies of all files are maintained and stored

Maintenance

• All maintenance requests are processed and monitored through a work order system.
• Routine requests are forwarded to the appropriate vendor for handling.
• Non-routine and special requests are forwarded to the Board before proceeding.
• At the request of the Board, obtain up to 3 bids on any project over $1,000.00.
• Monthly “Work Order History Report” is mailed to all Board members upon request.

Manager

You will be assigned a client representative who will supervise your community as follows:

• Supervise all activities and duties listed beforehand.
• Correspond with Board members on a daily basis via phone, fax, e-mail and mail.
• Act as a liaison between the Board and all other parties.
• Attend Board and Membership meetings at the request of the Board.
• Perform site visits at the request of the Board, and report on any findings.
• Supervise all contracts, including regular service providers, general contractors, utility companies and insurance policies.
• Negotiate contracts upon request and approval of the Board. (Manger will not hire or fire service providers without Board approval)
• Inform and copy the Board on important correspondence from owners and service providers.
• Advise the Board of new developments in the industry and law compliance issues.
• Prepare sample agenda for monthly meetings.
• Coordinate with attorney on legal issues.
• Coordinate with insurance claims office if a claim is filed.
• Manager or assistant manager is available via voicemail pager 24 hours a day, 7 days a week for maintenance emergencies.

Website

• Our website www.reignrealtygroup.com will be setup with a unique access ID and password for your homeowners.
• The Association’s Governing Documents, Maps and Minutes will be listed on this site and downloadable by your residents.
• Homeowners can pay their dues via credit card online, for a nominal fee.

TENANT SERVICES

Happy tenants make our day! Rental homes don’t stay occupied if we don’t do a great job for our tenant customers. They’re every bit of as important as the property owners and we prove it.

• Proper care and efficient maintenance of the property
• Sensible, non-intrusive occupancy rules for enjoyment and security
• Easy, rental payment options
• Rental referral bonus program

Your home shouldn’t be less than a home just because you’re renting. Reign Realty Group wants you to be happy in your home, and we’ll prove it!

By making both our owners and tenants happy, Reign Realty Group has become a major provider of Atlanta real estate property rental management services.

At Reign Realty Group we understand the complexity of managing rental property. Within each of these steps there are a number of tasks and activities involved. Reign Realty Group is here to make the process seamless to our property owners. We also understand the importance of maximizing you return on investment. We have designed our fee structure to offer one low, flat fee for most of our management services to ensure we meet this objective. At Reign Realty, you will never pay any hidden or renewal fees.